What format should I use for my RTF files that I want to import into Examview using the Examview Import Utility?

Importing Rules & Tips

Refer to the guidelines shown below to help you format questions that can be imported directly into ExamView. Refer to the sample question bank (Sample Bank.rtf) or access the Sample Bank.pdf file for a more detailed example.

1. Organize the RTF files before you begin importing questions.

Each RTF file should contain all of the questions, narratives, and matching groups that you want included in a single question bank. You are limited to 250 questions per question bank.

2. Use ANS: to identify the answer.

3. The default font for new questions in ExamView is Times New Roman 11pt. Before you import questions, you should change the font for the entire bank to the default font. Do not change the font if you use special symbols from another font (e.g., Symbol) or you specifically include a font such as Courier or Arial.

Set the question font and size to Times New Roman 11pt.
The default answer tag is ANS: (including the colon). It is very important to use this tag exactly as shown for each question. Note: You can change the answer tag in the import utility, if necessary.

4. Group all question types together.
Make sure that all of the questions of a given question type (True/False, Multiple Choice, Short Answer, etc.) are grouped together in the same section. Each section should have, as a header, the name of the question type on a line by itself. If your question types do not match the default question types in name, you can make changes in the ExamView Import Wizard.

5. Do not include instructions for the question types.

You cannot include instructions for the question type on the same line as the header (e.g., TRUE/FALSE: Answer T or F for each question). Instructions that follow the header on a different line will be ignored since instructions are not part of the question bank but are inserted once a test is built.

6. Be sure to include a question bank title.
You must include a title on the first line of a question bank document. This title can be mixed case (upper and lower case) or upper case. You are limited to 79 characters for the question bank name. If the number of characters on the first line of your RTF file is more than 79, the name will be cut off.

If you have text on the second line of your RTF file that is not a question type header, it will be used as the bank subtitle. You are limited to 79 characters for the subtitle, as well.

7. Number questions consecutively or by group.
Questions must be numbered consecutively either throughout the question bank (TF 1-15, MC 16-30, SA 31-50), or within a section (TF 1-15, MC 1-15, SA 1-20). Question numbers must be the first visible characters on a line, must not be in a table, and must be followed by some type of punctuation or white space (space or tab).

8. ExamView support additional question tags.
You can include additional information such as difficulty code, objective, and topic for each question.

CODE DESCRIPTION MAX. LENGTH

DIF: Difficulty 15
REF: Reference 30
OBJ: Text objective 35
STO: State objective 30
TOP: Topic 60
NOT: Notes 1000
NAR: Attached narrative 25

Example:

ANS: T DIF: Easy REF: 231-235

9. You can link figures and tables to more than one question.

Narratives-tables, figures, pictures, or text linked to one or more questions-are identified using NARRBEGIN: followed by the name of the narrative (again, limited to 25 characters). Everything following the narrative name up until the utility encounters NARREND will be included in the narrative. See the Sample Bank.pdf for an example.

10. Matching questions require special formatting.

Matching questions need to be separated into matching groups. A matching group consists of one or more instruction lines, a group of matching choices (a. choice 1, b. choice 2 , etc.), between one and 26 questions attached to the choices, and the same number of answers and question information. Unlike question in other types, the questions in a matching group fall one right after the other (without answers or question information). See the Sample Bank.pdf for an example.